THS and Meets update

Please see below latest information from Club HQ in regard of Club sites, Meets and THS

To: All Region, Section, DA & Section Area Secretaries Cc: National Councillors

Dear Secretary

Further to our letter to you on 10 June, we are now in a position to provide you with an update.

We have stated in previous communications that we would give the green light to operate Meets and THSs as soon as we are legally permitted to open, and when it is safe to do so. Our priority has always been, and remains, the safety of our members, and the safety of our staff and volunteers who operate campsites.

In the Prime Ministers announcement on Tuesday, we received the exciting news that from 4 July, in England, we would be able to open our campsites, as part of the next phase of the easing of the lockdown.

We are still awaiting detailed guidelines from the government, but we have been drawing up guidelines and amending our operational procedures – in conjunction with industry colleagues – and expect to be fully prepared to be able to accommodate the detailed government guidelines that are due out very shortly.

In our last letter we stated we hoped we would be able to welcome our members back to Meets and THSs from 1 August. This now looks possible, although we will need to significantly change the way we operate.

We will share the detailed government guidelines with you as soon as they are available, and we will be issuing Club operational guidelines to you in the next couple of weeks.

https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you-can-andcant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do-after-4-july

https://www.gov.uk/guidance/meeting-people-from-outside-your-household-from-4-july

The above links take you to current guidance about gatherings, issued by the government. Some of the key statements are shown below:

“From 4 July, when you are outside you can continue to meet in groups of up to six people from different households, following social distancing guidelines”

“From 4 July, it will be against the law to gather in groups larger than 30 people, except for a limited set of circumstances to be set out in law”

“From 4 July, it will be against the law to gather in groups larger than 30 people, except for a limited set of circumstances to be set out in law”

This indicates that Meets and THSs will need to be operated as ‘campsites’, not ‘social gatherings’. This does require us to adapt the way we operate and manage Meets and THSs, and we will provide operational guidelines to ensure we achieve this. This is a positive step, but we can’t stress enough that Meets and THSs will not be able to operate in the way they did pre Covid 19.

So for now, please do start to make plans for 1 August onwards, bearing in mind the above, and we will provide you with additional details in due course.

Yours sincerely

Bob Talbot, Club Chairman

Sabina Voysey, Director General

More coronavirus information

The following has been received from HQ and as you can see all Meets and THS starting in July have been cancelled. Similarly the 2021 NFOL replacement ‘Club Festival 2021’ has also been cancelled.

I have also included the notice from our facebook page with further information with particular reference to THS bookings and deposits paid, please ensure you scroll down to read this.

The Club, and Greenfields House, is still effectively closed and will remain so through June, although we are hopeful of being able to open our UK Club Sites in early July, subject to government guidelines, and being safe to do so.

The Executive Committee have recently discussed the viability of delivering the ‘Club Festival 2021’, the event planned to replace the NFOL.

It is with a ‘heavy heart’ the decision has been taken that it would not be appropriate, or achievable, to launch this new event in 2021, for the following reasons:

Despite the NFOL Sub-Committee’s best efforts there has been very little progress made since the February National Council meeting. It was only 5 weeks later that we were in lockdown, with staff working from home or placed on furlough leave.

The NFOL Sub Committee will not be in a position to bring a detailed proposal to the September National Council meeting. The plans are currently behind schedule and there will continue to be further slippage until normal business resumes later in the year.

Many staff are still on furlough leave, and unlikely to return to work in the near future.

The new event does carry a significant financial risk. The Executive Committee do not feel it is the right time to be taking any financial risk on ‘non-essential’ elements of the operation.

When introducing a new event, the launch is crucial in terms of its long-term success. With the tight timeframe, reduced resource and the current financial climate it is unlikely this could be achieved.

There is a chance that gatherings like this will still not be allowed under continued social distancing guidelines.

The Executive Committee are aware that this will no doubt cause disappointment but do feel this is the appropriate and responsible decision to take at this time.

The decision has also been taken to cancel all Meets and Temporary Holiday Sites with a start date in July. This will be actioned by the Exempted Camping team.

We will continue to monitor the situation closely, and issue new guidance as and when required.

In the meantime, please keep safe

2019 Charity Thank you Letter

Tina Williams our 2019 Charity Officer has received a thank you letter from the Calvert Trust as shown below. They were obviously very grateful for all the effort that Tina and her band of helpers and the generosity of our members had put in to raise such a wonderful sum of money. Well done Tina